My Roles and Responsibilities

My Role and Responsibilities

As an accounting and finance intern in VG Companies, I am going to handle a wide range of important accounting duties such as outlet sales collection verification, monthly cash flow management, debts collection and others.

One of the vital responsibilities is handling the petty cash assigned to me. Whenever I received claims, I must be responsible to check the supporting invoices in respect of payments. After the payment is made through petty cash, it needs to be recorded clearly in the petty cash book. Then, I must ensure that cash box is kept at a secure place to avoid possible misappropriation. Lastly, if the cash balance runs low, the petty cash must be injected with cash by drawing a cheque. In my opinion, it is a good learning outcome for me as I learnt to be more independent to complete the whole processes. I must alert the accuracy of the cash balance stated in the petty cash book same as the cash is kept in cash box time to time, otherwise if anything goes wrong, I will be blamed and destroy my reputation.

Furthermore, I must understand on how to operate the QnE accounting software. QnE accounting software is a real-time proven software with SQL Client with option to run the accounting software in Cloud. By learning it, I am able to create the payment voucher when preparing payment schedule by the 7^th and 21^st of the month. Sometimes, I was required to issue invoices to debtors by using the accounting software. Therefore, all monetary transactions have occurred between two parties can be kept as an evidence. When it comes to the audit period, these documents indicate they have been used for a variety of purposes.

AFI Department has a direct reporting line to managing director, Mr Victor
and then he will give feedback to rectify mistakes.

At first, there has only two interns working in the AFI department includes Grace Koh and me when I join VG Companies. Although Mr Victor, managing director cum my company supervisor assigned Grace as a mentor to guide me all related accounting jobs, I have a direct reporting line to Mr Victor. In my perspective, it is a good idea that I can report to him directly on my daily activities so that he can give an instant feedback on my performance.